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Carabao Cup Final: Consent form & Privacy Notice

The following information has been provided by the EFL for fans attending the 2021 Carabao Cup Final.

If you consent you will be offered the opportunity/invited to attend certain events.

Who is collecting my data?

The Department for Digital, Culture, Media & Sport (DCMS) are collecting your data and acting as controllers.

Why are we collecting your data?

Events Research Programme

The government’s publication of 22 February, ‘COVID-19 Response – Spring 2021’ (‘the roadmap’), describes plans to explore when and how events with larger crowd sizes, less social distancing, or in settings where transmission is more likely, will be able to return safely.

The Events Research Programme will oversee this work, bringing findings from across different settings and different sectors to determine a consistent approach to lifting restrictions on events to inform Step 4 of the roadmap.

The Events Research Programme will use pilot events incorporating research studies in April and May 2021 to build evidence on the risks associated with coronavirus transmission, the characteristics of events and surrounding activities, and the extent to which mitigation measures can effectively address these risks. The evidence from these studies will be used to inform the government's decision around Step 4 of the roadmap and will shape government policy to bring about the phased return of fuller audiences to venues and events up and down England.

The pilot events will examine a range of factors, including but not limited to: indoor and outdoor settings; small and large venues; seated and standing events; different forms of audience participation; transport to and from events; duration; and ventilation.

Your event

You will be attending the event you are interested in as a participant in a research study within the Events Research Programme. The Secretary of State has the power to designate such an event as being permitted for research purposes and therefore not subject to the legal restrictions which would apply to other events under Step 2 of the government’s roadmap. Although steps are being taken to reduce the additional risk of COVID infection this might introduce, you should make sure you are comfortable with the risk set out below.

These events (18 April - FA Cup Semi-Final – Wembley, 25 April - Carabao Cup Final, Wembley), two of three planned events at Wembley Stadium, will be the largest event of its kind to take place in the UK since the onset of the pandemic in March 2020. It will be socially distanced, allowing you to retain at least 0.9m distance from other participants, with the majority of those attending drawn from the London Borough of Brent to reduce the risks associated with transport.

Further details about your event, and what will be required of you to support the research at the event can be found in this information sheet. The document includes information about the purpose of the study, how your data will be used, and who to contact if you have further questions.

Testing

All participants will be adults and admission to the event will be subject to evidence of a negative Lateral Flow Device test result for Covid-19 carried out in person at an Asymptomatic Test Site close to where you live or work. To aid our research, participants are also requested to undertake a PCR test as close as possible to their attendance at the event and again five days after attendance at the event. These tests can be conducted at home and the event organisers will provide you with further information.

A negative Lateral Flow Device result means the test did not find signs of coronavirus but does not guarantee that you or other participants do not have coronavirus, so you must keep following all social distancing advice before and after your participation in the event.

A positive result from a Lateral Flow Device means it’s likely you had coronavirus when the test was done. You and anyone you live with must not attend the event and self-isolate immediately. You are then advised to get a PCR test (a test that is sent to a lab) to confirm your result as soon as possible.

It is a condition of the ticket sale that the participants are tested for Covid 19, however we would like your consent to process your personal data. This data will include the Covid 19 test results and your first name, last name, address, postcode, date of birth and email address.

About risk

No event can be completely safe. In the most recent week of complete data (27 March 2021- 02 April 2021), 2,343 cases were identified in London, a rate of 26.1 cases per 100,000 population. This would suggest that, without any testing, there would be 0.027 people with Coronavirus attending this event. The use of testing prior to the event will reduce the risk of people infected by coronavirus attending the event but this risk cannot be entirely eliminated.

About you

It is your responsibility to decide whether or not it is appropriate for you to attend this event. This decision should be based upon your own health status and susceptibility to infection, and that of members of your family, social bubble or, where applicable, your support bubble, together with an assessment of your own attitude to the potential risks.

You should not attend if you are under 18, clinically extremely vulnerable, living with someone who is clinically extremely vulnerable, or pregnant.  

You must respect the social distancing needs of others and avoid acting in any way that might risk the health of fellow participants and staff working at the venue. For example, if the event organiser requires you to wear a face covering at all times in the venue, or in certain sections, you should adhere to this requirement. At the same time, the event organiser and fellow participants should be aware that some disabled people may not be able to follow all the social distancing and other measures put in place, including the wearing of face coverings.

Privacy

What is the legal basis for The Department for Digital, Culture, Media & Sport (DCMS) processing my data?

We are allowed to collect and process your data under U.K. GDPR Article 6 (1) a; the data subject has given consent to the processing of his or her personal data for one or more specific purposes; Article 6 (1) e; processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller; and U.K. GDPR 89 (1) Article Processing for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes, shall be subject to appropriate safeguards, in accordance with this Regulation, for the rights and freedoms of the data subject. Those safeguards shall ensure that technical and organisational measures are in place in particular in order to ensure respect for the principle of data minimisation. Those measures may include pseudonymisation provided that those purposes can be fulfilled in that manner. Where those purposes can be fulfilled by further processing which does not permit or no longer permits the identification of data subjects, those purposes shall be fulfilled in that manner.

What personal data do we collect?

The personal data we collect includes first name, last name, address, date of birth, postcode and email address.

What will happen if I do not provide this data?

If you do not provide your consent to enter the programme and provide your data, you will not be invited to the events.

General Consent

  • I confirm that I have read and have understood the information sheet contained here explaining the information that will be collected and have had the opportunity to consider the information.
  • I understand that all personal information I provide will be safeguarded and protected according to data protection legislation. It will be held in an anonymised format and only accessed by those with a research need.
  • The research programme is being run by the following government departments, university partner organisations and businesses. We will share your data with these bodies who are acting as processors of your personal data.
  • Department for Digital Culture Media and Sport
  • Department of Health and Social Care
  • I understand that all data including signed consent forms, demographic information, test results and audio/video recordings and interview transcripts will be retained for up to 10 years.
  • I understand that under the Data Protection Act 2018, I can ask at any time for access to/destruction of the information I provide, which will be possible if I provide contact details at the end of the survey.
  • I understand that taking part in a study may involve an individual interview which will be audio recorded. Consent for this would be sought separately.
  • I understand that my participation in any interview is voluntary and that I am free to stop taking part at any time without giving any reason and without my rights being affected. In addition, I understand that I am free to decline to answer any particular question or questions.
  • I understand that the confidentiality of the information I provide will be safeguarded. However, if I disclose information that raises serious concerns over the immediate safety of myself or others, with prior discussion, I understand that the researcher may be required to disclose some of my confidential information to an appropriate health professional.
  • I understand that the information I provide will be held securely. It will be anonymised and in line with data protection requirements and will only be accessed by researchers working on this or related studies.
  • I understand that I will not be identified or identifiable and give permission for quotes to be used in the report or reports that result from the research.

We will not use your data for any automated decision making.

We will not be sending your personal data outside the U.K.

You have rights over your personal data under the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018 (DPA 2018). The Information Commissioner's Office (ICO) is the supervisory authority for data protection legislation and maintains a full explanation of these rights on their website. https://ico.org.uk/ 

Information Commissioner's Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

 

The contact details for the data controller's Data Protection Officer (DPO) are: 

Data Protection Officer

The Department for Digital, Culture, Media & Sport

100 Parliament Street

London

SW1A 2BQ

Email: DCMSdataprotection@dcms.gov.uk

 

If you have any concerns, issues or queries regarding the study or how it will be undertaken please contact events-research-programme-queries@dcms.gov.uk